Invite coaches and assign their clients

Add a coach or admin to your Trainnode studio, choose what they can do, and give each client a primary coach so the right person follows them up.

Trainnode team

1 min read

Before you start:Coach or adminDashboard

Every coach in your studio gets their own login. Admins run the studio: payments, products, booking setup and the team. Coaches coach: their clients, workouts, messages and their own hours.

  1. Invite a coach

    Go to Team and choose Invite team member. Fill in their name and email, and pick a role:

    • Coach: sees and coaches clients, plans workouts, runs sessions and sets their own availability.
    • Admin: everything a coach can do, plus payments, products, booking setup, the organization settings and the team. Coaches can invite other coaches; only admins can invite an admin.

    Choose Send invite. The coach gets an email to set a password and sign in to the dashboard and the app.

    Inviting a team member in Trainnode: Sanne Kramer, sanne@studiokade.test, with the role Coach.

  2. Check the team

    The Team page lists everyone with their role, status and how many clients they coach.

    The Team page in Trainnode with three members: Emma Kok and Tom de Wit as coaches, David Meijer as admin, and their client counts.

  3. Give each client a coach

    Open a client and use Assign coach in the header, or change it straight from the Coach column in the client list. A client can have more than one coach; mark one as Primary.

    The primary coach is the one named as the client's coach across the dashboard, for example in the overview's Whole studio view, so everyone knows who follows the client up.

  4. Let each coach set their hours

    If you use online booking, ask every coach to fill in their weekly hours under Availability. Clients can only book a coach in the hours they've added. See Set up online booking.

Read next

How-to1 minAdd a client and send the app inviteAdd a new client in Trainnode with their goals and health notes, pick their first check-ins and send the email that gets them into the app.How-to2 minSet up online booking for PT sessionsCreate session types, set each coach’s hours and your cancellation rule, so clients can book personal training in the Trainnode app.How-to1 minSpot clients who need a check-inUse the Trainnode overview to see which clients missed a week, train less than usual or went quiet, and message them before they drop out.

See it working in your own studio.

Book 30 minutes with David. He coaches at Omnia in Amsterdam and walks you through bookings, memberships and training plans with your own setup in mind.

Book 30 minutes with DavidStart free trial